Sunday, June 1, 2008

Sample Childcare Policies

2008 Policies

The child care program encourages creative and imaginative play, as well as outdoor activities and indoor exercise if weather is inclement. Efforts will be made to get out of the house at least once a day, whether it be for an outing, neighborhood walk, playgroup, or simply backyard play. Many of the daily activities will focus on early learning skills such as letters, numbers, colors, and shapes; as well as manners, dressing oneself, and helping around the house in age-appropriate activities. Art projects, story time, puzzles, blocks, and other hands-on learning experiences will all be implemented frequently.

Open Door:
You are invited and welcome to visit the day care anytime your child is present. You are asked to avoid visiting during nap/quiet time, so as not to disturb the sleepers. Please knock/ring the door bell, as the door will be kept locked for safety reasons. Parents are also free to call at any time. If there is no answer, please leave a message, and your call will be returned as soon as possible.

Behavior & Discipline:
No child will be hit, spanked, belittled, or otherwise intimidated at the day care. No corporal punishment will be used. Children will be treated with courtesy, respect, and patience. If a child's behavior becomes a problem, I will address it with you and we will try to resolve it together. As the parent, you know your child best, so please feel free to share what you’ve found to work well in regards to behavior and discipline.

Nap Time:
All children will be given clean separate bedding and a peaceful rest space. All bedding will be washed at least weekly, as well as whenever it becomes soiled during the day. Those children who no longer take naps will be engaged in a quiet activity during naptime.

Toilet Training:
I am happy to assist and reinforce any toilet training being implemented at home. I will use the underwear/Pull-ups supplied by the parent. Please send your child in easy-on/easy-off clothing until they are able to completely undress and re-dress themselves. I require at least 2 changes of clothing during toilet training. Soiled items will be washed by the caregiver and rotated with the extra changes of clothing.

Meals and snacks may either be provided weekly by the parent, or provided by myself for a small weekly fee. I will always strive to serve complete, nutritionally balanced, tasty meals and snacks. The children are offered the food and encouraged but not forced to eat.

For children under 1 year, meals/snacks/bottles will be served on a schedule discussed and agreed upon by the parent and caregiver.

For children over 1 year, meals and snacks will be served at roughly the following times:
7:30-8:30 Breakfast
10:00 Morning Snack
12:00 Lunch
3:00 Afternoon Snack

If this schedule will not work for your child, please be sure to let me know in advance. I'll gladly tweak the schedule to better fit the child's needs. Be sure to list on the enrollment sheet any food allergies the child may have. If your child needs a special diet, I will adjust my menus accordingly, or ask that you provide some of these foods.

Each child will have a designated space for his/her personal items. Please mark names on
your child's things. A supply list has been included in the information packet. Please make sure that all necessary "at daycare" items are sent with your child on his/her first day. I will inform you whenever your child is running low on supplies. If none are provided in a timely manner, I will purchase the necessary items and ask that you add the price into the next week's daycare payment.

Please dress your child in playclothes that will not be mourned if stained or ruined. Please also make sure that clothing is suitable for the weather. I have a sprinkler and a wading pool for summer water play. Please include a swimsuit or other suitable clothing when the weather is warm, so that your child may participate.

If there is a special occasion that calls for special clothing (a visit or party right after child care or a trip to the photographer), please send the clothing with the child and I will help them clean up and get dressed prior to your picking them up at the end of the day.

The Non-Prescription Medication Record must be filled out before any diapering products, sunscreens, lotions, or teething pain relief can be given. All medications must be accompanied by a Medication Release Form.

Our home is set up as a safe environment for children. We have emergency fire and
storm procedures and supplies in place. In the event of any injury (other than minor scrapes, bumps, scratches, etc.), the parents will be notified immediately.

In the event of a serious injury, the parents will be notified immediately and necessary steps will be taken to obtain medical aid. For emergency purposes, parents must keep all contact numbers current. If I am unable to reach you or your emergency contacts and immediate intervention is required, I will take appropriate action, including calling 911 and having your child transported by ambulance to the hospital if necessary. You and your family insurance are responsible for the cost of medical help or treatment due to accidents or illness while in child care.

Pets and Smoking:
We have no pets, and neither I nor any member of my family smoke.

Please allow enough time at pick-up and drop-off each day to discuss with me any issues/concerns/needs that you, I, or your child may have.

No child will be allowed to leave with anyone except the parent, unless indicated on the contact list. Anyone unfamiliar to me will be required to show proof of identification. Please make the alternate pick-up person aware of these requirements.

If there is a court order keeping one parent or guardian away from the child, I must have a notarized copy of that court order in my files to that effect.

We frequently go on child-friendly outings, playdates, neighborhood walks, etc. All children will always be properly restrained in age-appropriate child safety seats. I am available at all times on my cell phone during these outings. If I don’t answer immediately, leave a message and I will call you back as soon as possible. I do not answer my phone while driving.

Holidays, Vacation, and Time-off:
The daycare will be closed and childcare will be provided by request only on weekends and on the following holidays:

New Year's Day
Independence Day
Thanksgiving Day
Christmas Eve & Christmas Day

In the event that I will be away for a period of time less than three hours (usually for doctor appointments only) substitute care will be provided by a back-up provider that I will arrange.

You are given up to 2 weeks of vacation at 50% tuition. Any vacation taken beyond 2 weeks in a calendar year is 100% tuition. This is to hold your daycare space and pay is expected in full before you leave.

Life happens, and I'm not interested in nickel and dime-ing a parent over mishaps and occasional oversights.

I charge no late pick-up fees, but ask that the parent calls if there will be a delay in pick-up or drop-off. If pick-up is more than 15 minutes late for any reason, an hourly wage proportional to the weekly daycare fee will be charged.

A returned check fee will be charged only for the charges I incur myself at the bank.

Notices will be sent home with the child on Fridays if there have been any fees or charges incurred. These fees will need to be paid with regular tuition.

The first week's payments are due when reserving the space. All payments are due in advance at drop-off on the first day of the week. Cash or check (made out to [provider]) are both accepted. Childcare fees are due regardless of whether or not your child attends.

Terminating Child Care:
I ask that a two-week notice be given prior to terminating childcare services, or one-week notice to make changes in the contract (i.e. need to change hours or days care is needed).

The information that you supply the provider will be kept confidential. I will, at all times, respect your privacy. Before any of the information is released to outside persons, the parents will sign a release form. (This does not apply to law enforcement.)

Please feel free to speak with me at any time before or after childcare hours about any concerns, questions, or needs you may have.

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